Privacy Policy

Effective date: 01 January 2026
Last updated: 01 January 2026

1. Introduction

Your privacy is important to us. It is s & Associates Ltd’s policy to respect your privacy and comply with all applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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This Privacy Policy explains how we collect, use, store, and protect personal information across our website:
https://www.sand.associates

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2. Who We Are (Data Controller)

s & Associates Ltd
Registered in England and Wales
Company Number: 16417704
Registered Office: 7 Southwoods, Yeovil, Somerset, BA20 2QQ, United Kingdom

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For the purposes of UK data protection law, we are the Data Controller.

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Contact email: hello@sand.associates

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3. Personal Information We Collect

“Personal information” means any information that can identify you.

We collect information in two ways:

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a) Information You Voluntarily Provide

This may include:

• Name
• Email address
• Telephone number
• Business or enquiry details
• Any information you submit via contact forms or email

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B) Information Automatically Collected

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Device type and operating system
• Pages visited and time spent
• Referring URLs

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This data is primarily used for security, performance, and analytics purposes.

4. How We Use Your Information

We only collect and use personal information where we have a lawful basis to do so.

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We may use your information to:

• Respond to enquiries and communications
• Provide our services
• Operate and improve our website
• Monitor website performance and security
• Comply with legal or regulatory obligations

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We do not sell your personal data.

5. Lawful Bases for Processing

Under UK GDPR, we process personal data on the following lawful bases:

• Consent – where you have actively contacted us or opted in
• Legitimate interests – to operate and improve our business and website
• Contractual necessity – where processing is required to respond to or fulfil a service request
• Legal obligation – where we are required by law

6. Cookies and Analytics

Our website may use cookies and similar technologies to improve functionality and analyse usage.

For full details, please see our Cookie Policy.

7. Data Security

We take appropriate technical and organisational measures to protect personal data from:

• Unauthorised access
• Loss or misuse
• Disclosure or alteration

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However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

8. How Long We Keep Your Data

We retain personal data only for as long as necessary:

• Enquiry data is kept for a reasonable business and legal period
• Technical and analytics data is retained in accordance with industry standards

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Where data is no longer required, it is securely deleted or anonymised.

9. Sharing Personal Information

We may share personal information only where necessary, including with:

• IT and website service providers (under confidentiality obligations)
• Professional advisers (legal, accounting)
• Authorities where required by law

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We do not share personal data for marketing purposes.

10. International Transfers

We do not routinely transfer personal data outside the UK.If data is processed by third-party providers outside the UK, appropriate safeguards are in place in accordance with UK GDPR.

11. Your Data Protection Rights

You have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure (where applicable)
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability (where applicable)

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You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

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ICO Website: https://www.ico.org.uk

12. External Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

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13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or our practices. Updates will be posted on this page.
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14. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

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s & Associates Ltd
Email: hello@sand.associates
Address: 7 Southwoods, Yeovil, Somerset, BA20 2QQ, United Kingdom

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